Accounts Payable Specialist

Accounting/Finance Milpitas, California

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Description

Position at XL Industries Inc

Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”

SUMMARY: XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.

KEY RESPONSIBILITIES:

  • Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
  • Process weekly check runs, employee expense reports, and check requests
  • Record and track preliminary notices received from subcontractors and lower-tier suppliers
  • Review vendor statements and reconcile outstanding or past-due accounts
  • Process and file annual 1099s in accordance with IRS requirements
  • Support various accounting projects and initiatives as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Minimum 2 years of accounts payable experience required
  • Experience in the construction industry is a plus
  • Experience with Viewpoint Vista preferred but not required
  • Strong attention to detail and a proactive, problem-solving mindset
  • Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
  • Proficient in Microsoft Office (Outlook, Word, Excel)
  • Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset

COMPENSATION & BENEFITS: In accordance with California’s pay transparency requirements, the base salary range for this position is $61,200 – $72,675 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.

XL Construction offers a comprehensive benefits package, including:

  • Medical, dental, and vision insurance
  • 401(k) plan with company match
  • Paid time off, holidays, and parental leave
  • Career development and training opportunities
  • A collaborative, high-performance culture rooted in purpose and integrity

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